All features needed for inventory management

Check out more than 80 features included in your Backstore account or just register for the free demo and try it yourself.

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Product Catalog

Keep your products organized with grouping, hierarchical categories, tax settings, minimal quantities, custom properties and product recipes.

Feature	Benefit
Product groups and variants	Group products and easily create multiple variants by color, size and other characteristics.
Search	Search products by SKU (Stock Keeping Unit), name, description, manufacturer and category
SKU	Automatically generate SKUs or set your own.
Minimum quantities	Set minimum quantities for each product to be alarmed when stock supply is low.
Recipes	Quickly create new products using product recipes (bill of materials).
Properties	Create custom properties to easily describe each product.
Categories	Group products into hierarchical categories and set taxes on category level.
Expiry date	Set expiry date for food, drugs and similar products.

Price Lists

Always sell at the right price with unlimited price lists, multi-currency option, real-time margin calculation, discounts and loyal customers pricing.

Feature	Benefit
Unlimited price lists	Unlimited number of wholesale, retail and purchase price lists. Divide products in multiple price lists for better visibility.
Multi-currency	Set multiple price lists in different currencies.
Margin	Automatic margin calculation while setting a price.
Price changes	Set price changes in advance.
Discounts	Create one-time discounts.

Invoices & Quotes

Simplify and speed up the process from quote to delivery and final invoice.

Feature	Benefit
Search	Find invoices and quotes by customer, date, reference number, amount or product name.
E-mail	E-mail invoices and quotes directly from Backstore.
Multi-currency	Invoice in different currencies and automatically apply exchange rates.
Multi-language	Create invoices and quotes in 2 languages.
Item description and note	Add additional description per item.
Invoice from quote	Invoice directly from quote, delivery notes or service orders.
Templates	Completely customize the design of your invoices and quotes using powerful Word templates.
Digital signature	Automatically sign all documents with your company's digital signature.
Discounts	Set multiple discounts per item.
Taxes	VAT calculation and VAT exceptions per item. Set item prices as tax included or tax excluded.
Barcode	Use barcode scanner to quickly add items on invoice.
Advance payments	Track advance payments by customer and easily create final invoice upon delivery.
Return goods	Easily record goods return and match it to the corresponding invoice.
Copy	Copy existing invoice or quickly create one from scratch.
Track documents	Track the workflow from quote to delivery and final invoice.
Stock	Take products of the stock on invoice approval or delivery note.
Shipping	Set shipping address.

Purchase Orders

Put purchasing costs calculation on auto pilot. Easily recalculate selling prices with every purchase.

Feature	Benefit
Moving average cost	MAC (moving average cost) is automatically calculated with every purchase.
Additional costs	Record additional costs such as transportation and insurance.
Recalculate selling prices	Easily recalculate new margin and change the selling price.
Search	Find purchase orders by vendor, date, reference number, amount or product name.
Currency converter	Record purchases in different currencies and automatically apply exchange rates.
Barcode	Use barcode scanner to quickly add items on purchase order.
Document scans	Attach PDFs or scan original documents directly into your Backstore file storage.
Copy	Copy existing purchase order or quickly create one from scratch.
Stock	Put products on stock immediately on purchase approval.
Taxes	VAT calculation and VAT exceptions per item.
Discounts	Set discount per item.

Stock Control

Get an overview of your stock data with multi-warehouse option, minimal quantities and expiring items.

Feature	Benefit
Real time	Get a clear real-time overview of current stock supplies.
Multiple warehouses and stores	Track stock by multiple warehouses and easily transfer quantities between them.
Search	Make a quick search for items by available quantity, category, SKU and custom properties.
Write-offs	Quickly write off items from the stock.
Stock transfers	Transfer items from one warehouse to another.
Reserved quantities	Check quantities reserved by quotes. Reservation automatically expires when quote is overdue.
Expiry date	Analyze stock quantities for products with expiry date like food and drugs.
Minimal quantities	Set minimal quantities for each product to be alarmed when it is time to make a new purchase.
Moving average cost	Check current MAC of every product or analyze past data.
Purchasing info	Get purchasing data on every product: total amount and quantity purchased, last price, last handling fees, last date purchased.
Selling info	Get selling data on every product: total amount and quantity sold, last price, average price, last date sold.
Print	Generate PDF and print historic stock transactions for every product.
Customize data	Personalize the data you get from Backstore by activating columns you find important for your business.

Profit, Sales & Stock Reports

Get useful insights into your sales performance and stock supply.

Feature	Benefit
Daily reports	Get an insight into your stock supply and sales data on daily basis.
Pivot	Compare years of sales and drill down to quarters, months, weeks or even days. Filter and group by warehouses, products, categories and customers.
Category performance	Check the sales performance of product category.
Reporting by customers	Find out who your best customers are, what products or categories they buy.
Analyze stock	Get stock value and quantities coming in and out of your warehouses.
Metrics	Disable metrics you are not interested in and get a clearer view of your data.
Custom reports	Create and save your customized reports and use them later out of the box.
Export to Excel	Every report can easily be exported and saved as Excel file.

Manufacturing

Create new products from raw materials.

Feature	Benefit
Materials and final product warehouses	Choose to have one warehouse or split your stock supply into materials and final product warehouses.
Copy	Copy existing manufacturing order or quickly create new one from scratch.
Barcode	Use barcode scanner to quickly add items on manufacturing order.
Materials cost	Moving average cost of materials used will automatically be added to manufacturing cost.
Labor and other costs	Easily add additional costs such as labor and finishing service.

Repair, Maintenance & Service Orders

Create service orders and track work in your repair shop.

Feature	Benefit
Status	Track repairs by status (new, open, on hold, done, claimed, closed).
Duration	Set start and end dates.
Device	Search orders by device info like model and serial number.
Recurring	Track recurring maintenance on specific devices.
Invoice	Invoice directly from service order or create one invoice at the end of month for bigger customers.
Maintenance objects	Track service and repair by objects.
Copy	Copy existing service order or quickly create new one from scratch.
Barcode	Use barcode scanner to quickly add items on service order.
Materials used	Add materials used for repair and automatically take them of the stock.
Hours spent	Charge for hours spent on repair.
Tasks	Create maintenance tasks with due date.